According to the Law of Ukraine “On Public Procurement,” if the purchaser identifies discrepancies in the information and/or documents submitted by a participant during the review of a tender proposal, or documents submitted according to the tender documentation, the purchaser shall publish a notification demanding the rectification of such discrepancies in the electronic procurement system no later than two working days before the deadline for the tender proposal review.
Discrepancies in the information and/or documents submitted by a participant within the tender proposal, or documents required by the tender documentation, include the absence of information and/or documents that should have been provided according to the tender documentation (except cases where the absence of tender proposal security is required by the purchaser, or information (and/or documents) regarding the technical and qualitative characteristics of the procurement subject offered by the participant in their tender proposal). Mistakes in the information and/or documents provided by a participant to comply with the technical specifications of the procurement subject are considered errors that do not lead to changes in the procurement subject proposed by the participant in their tender proposal, such as the product name, brand, model, etc.
The purchaser cannot issue more than one notification demanding the rectification of discrepancies in the information and/or documents submitted by the participant within their tender proposal, except for cases related to the implementation of the decision of the appeals body.
The participant has 24 hours from the moment the purchaser publishes a notification demanding the rectification of such discrepancies in the electronic procurement system to add documents.
If the purchaser identifies discrepancies in the information and/or documents submitted by the participant in their tender proposal, the participant will receive a notification via phone, in their personal account (Notifications), and via email.
Find the notification by clicking on “Notifications”.
Go to procurement.
In the section QUALIFICATION OF PARTICIPANTS under the name of your organization, the deadline for adding documents will be indicated along with the date and time. Review the list of documents specified by the purchaser by clicking on the RECORD button.
The notification of discrepancies correction must contain a list of identified discrepancies and references to the tender documentation requirements for which discrepancies were found.
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Upload the documents for rectifying discrepancies in the OFFER REGISTER section by clicking on MY BID.
Add a document (specify the name, select the file, and click ADD).
The documents will appear in the documentation list with an exclamation mark icon.
Press SAVE to upload the documents to the system.
After updating the documentation, it needs to be signed with an electronic digital signature (EDS).
Attention! Signature is mandatory for all, except non-residents!
Refresh the browser page and click SUBMIT A PROPOSAL BY APPLYING CEP/EDS.
New documents (sign.p7s, pdf, jpg, etc.) with the date and time of their attachment to the system will appear in the proposal documents list.
